U.S. DOT MIS Reporting Requirements

Stay Compliant with Annual DOT Drug & Alcohol Testing Reports

If your company is regulated by the **U.S. Department of Transportation (DOT)** and conducts **drug and alcohol testing** under federal regulations, you may be required to file an MIS (Management Information System) report annually. This report is a critical part of DOT compliance and helps the federal government monitor testing programs across various transportation industries.

What Is MIS Reporting?

The DOT MIS Report is an annual summary of a company's drug and alcohol testing activities. It is submitted to the **Office of Drug and Alcohol Policy and Compliance (ODAPC) or the appropriate DOT agency (e.g., FMCSA, FAA, FTA, PHMSA, FRA, USCG) upon request. Most DOT agencies require all MIS Reports to be submitted by March 15th for the previous year's data.

MIS reports provide detailed information about:

• The number of employees in safety-sensitive roles
• The number and types of drug and alcohol tests conducted
• Test results (e.g., positive, negative, refusals)
• Follow-up testing data
• Violations of DOT regulations

Who Is Required to Submit a DOT MIS Report?

Not every DOT-regulated employer is required to submit a report every year. However, you must comply if:

• You are **notified by a DOT agency** (such as FMCSA) that your company has been selected to report.
• You are a large employer or part of a **random selection sample** from a DOT agency.
• You have safety-sensitive employees and conduct **DOT drug and alcohol testing**.

Examples of affected employers:

• Trucking & logistics companies (FMCSA)
• Airlines & aviation contractors (FAA)
• Public transit systems (FTA)
• Railroads (FRA)
• Maritime companies (USCG)
• Pipeline operators (PHMSA)

What Information Is Included in the MIS Report?

A standard DOT MIS report includes:

✅ Number of safety-sensitive employees

✅ Types of tests conducted:

• Pre-employment
• Random
• Post-accident
• Reasonable suspicion/cause
• Return-to-duty
• Follow-up

✅ **Test results:

• Negative
• Positive (by substance)
• Refusals to test
• Alcohol test results by BAC level

✅ Follow-up program compliance

Each agency has its own MIS form. The most common is **DOT Form 1385** for FMCSA-regulated employers.

When Is the MIS Report Due?

• Deadline:** Typically **March 15th** of the year following the calendar year being reported.
• Example: Testing done in 2024 must be reported by **March 15, 2025**, if you're selected to report.

You must **retain testing records for five years** and be prepared to provide them to DOT upon request—even if you're not selected for MIS reporting that year.

What Happens If You Don’t File When Required?

Failure to file the MIS report when requested can result in:

• Fines or penalties
• DOT enforcement actions
• Audits or investigations
• Potential **loss of operating authority

Need Help with MIS Reporting?

At Accredited Drug Testing, we help DOT-regulated companies navigate the complexities of drug and alcohol testing compliance, including accurate MIS report preparation and submission

✅ We verify if you’re required to report  

✅ We gather and organize your testing data  

✅ We complete and submit the MIS report on your behalf  

✅ We ensure full compliance with agency-specific requirements

(800)221-4291

info@accrediteddrugtesting.com

Request MIS Reporting Assistance Today